Create invoices
Creating an invoice should not become a project of its own. Bring customer details, services, prices and taxes together, check them and produce a finished document – structured and traceable.
The challenge
The actual job has long been completed. Yet afterwards the searching often starts again: Which services were provided? What prices were agreed? Are the customer details and billing address up to date?
Anyone creating invoices from different templates, spreadsheets or text documents has to repeatedly collect and transfer the same information. That takes time and makes mistakes unnecessarily easy.
Digital invoice management puts this information into a consistent workflow: create the invoice, add line items, review it and finalize it. This keeps the path from the job to the invoice transparent.
How it works
The necessary information is brought together step by step instead of starting from scratch for every invoice.
Customer and invoice details form the basis. Existing information can be reused instead of entering it again every time.
Line items, quantities, prices and taxes are recorded in a structured way. This makes it clear how the invoice total is calculated.
Before finalizing, the invoice can be reviewed and then provided as a finished document – without copying content together from different files.
E-invoicing
Invoices are no longer read only by people. Structured electronic invoices allow recipients to process invoice data automatically as well.
Flowtig supports e-invoices and XRechnung. Invoice data can therefore be provided in a structured format when the recipient requires electronic invoicing.
Electronic invoice
Invoice RE-2026-1042
Structured invoice data
Invoice information is provided as structured data, not just as a visual document.
XRechnung
Invoices can be provided for recipients that require the XRechnung format.
Review before output
Invoice data can be reviewed before the final output is generated.
An everyday example
A company has completed a job for a customer. The services provided are known and now need to be invoiced.
Instead of copying an old invoice and replacing names, addresses, line items and amounts in several places, a new invoice is created from the existing data.
After review, a clear invoice document is available. Even later, it remains traceable what the customer was charged for and when.
From job to invoice
Select customer
Existing customer details form the basis of the invoice.
Invoice the services
Services, quantities and prices are recorded as invoice line items.
Finalize invoice
After review, the finished invoice document is ready for the customer.
After invoicing
Creating an invoice does not always complete the process. The invoice status helps distinguish open and paid invoices and makes it clear where payment is still outstanding.
€1,249.00
Payment has been recorded.
€842.50
The invoice is still open.
€2,380.00
The payment due date has passed.
The status is managed in Flowtig. Automatic payment detection and automated dunning are currently not part of this workflow.
Why invoice digitally?
A structured invoicing process reduces repetitive manual work and prevents information from having to be collected again for every invoice.
Existing information can be used for new invoices without typing it in again.
Services, quantities, prices and taxes are presented in a structured way and are easier to review.
Invoices follow a consistent process instead of being created from ever-changing copies and templates.
Created invoices remain easy to find and can later be associated with a customer or transaction.
Typical use cases
Whether individual services, recurring work or larger jobs: what matters is turning completed work reliably into a traceable invoice.
Flowtig Invoices
With Flowtig Invoices, you can create and manage invoices digitally while keeping customer details, line items and completed documents connected.
Discover Flowtig Invoices